Hosted Buyers

  • IBTM Events unite suppliers and buyers on five continents around the world and at the heart of each event is our high quality Hosted Buyer® Programme, the catalyst for over 120,000 face-to-face meetings every year.  As the original and first ever Hosted Buyer Programme launched in the meetings industry, we have been successfully matching businesses together for over 27 years.

    Our time efficient programme offers top level international buyers the opportunity to schedule face-to-face meetings with suppliers of their choice, from destinations and hotels to technology, business travel and event services. 

    For meeting planners it's the place to discover new international suppliers, build your networks and be inspired to deliver outstanding meetings and events that grow your business.

  • What is included in the programme?

    • You can be semi or fully hosted to suit your business needs
    • Acquire a personalised diary with exhibitors of your choice
    • Receive complimentary travel, transfers and 4/5* accommodation
    • Attend invite only networking events
    • Select from a comprehensive programme of knowledge sessions
    • Access to VIP lounges
    • The opportunity to apply for Post-Event Tours

    Who can apply to be a Hosted Buyer?

    Do you organise conventions, conferences, congresses or meetings? Are you on the hunt for high quality meetings and events suppliers? IBTM Events offers you the solution that you are looking for.

    If you are a senior level decision maker and are interested in placing business with leading international suppliers, you may be eligible to attend one of our IBTM events as a Hosted Buyer and receive VIP benefits.

    Hosted Buyers come from a diverse range of sectors such as:

    • Business travel management companies
    • Corporate organisations  
    • Event management companies
    • Incentive agencies
    • International associations & societies
    • Not for profit and government organisations
    • Independent meeting planners
    • Live events & experiential agencies
    • Professional conference organisers
    • Venue finding agencies
  • Hosted Buyers confirmed in the past include:


    • International Association of Public Transport
    • European Society of Cardiology
    • Society for Mucosal Immunology
    • European Powder Metallurgy Association
    • Association of Corporate Travel Executives
    • American Railway Engineering and Maintenance-of-Way Association
    • European Wound Management Association
    • International Stereoscopic Union
    • Association for Contextual Behavioural Science


    • Project Manager - European Design Awards
    • Travel Consultant - BCD
    • Account Director - Grassroots Germany
    • Meeting Planner - American Express GBT M&E
    • Director Global Accounts - Global Cynergies
    • Sales & Marketing Executive - Conference Hotel Group
    • Tours Manager - Zuvar Travel & Tourism
    • Director of Travel & Events - The Aspiration


    • PA - Willis Towers Watson
    • Travel & Meetings Manager - Apple
    • Communication Manager - Elsevier
    • Roadshow & Event Coordinator - Kempen & Co
    • Head of Strategic Marketing - BBB Bank
    • Procurement Specialist - Sharp Healthcare 
    • Manager of P&S Services & Marketing - Peugeot Citroen
    • Advanced Executive Assistant - Ernst & Young
  • How does it work?

    Step 1 – Apply

    To be considered for the Hosted Buyer Programme, you will need to submit your registration. If you are eligible to take part in this, you will receive an official confirmation email letting you know that you have been accepted.  

    Step 2 - Selection process

    Once you have been accepted, you will need to select the exhibitors you’d like to meet with.

  • Step 3 – Matching process

    The IBTM Events team will match your preferences with exhibitors’ preferences to generate your personalised diary.

    Step 4 – Self scheduled appointments

    After the matching process has been completed, you will be able to view all of your pre-scheduled appointments. You will then be able to use any remaining slots to schedule your own meetings.

  • Need more information?

    Would you like to have more information about ibtm events? Get in touch with our dedicated customer service team who are on hand to answer any questions you may have about participating at any of our shows.

    Customer service team
    T: +44 (0)208 910 5661

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